Facilities
The Facilities Committee is a volunteer committee made up of up to two representatives from each Member organization and up to two TMAC volunteers.

2018 Committee Members

Chair: TBD
Members:
    Robby Duguay, AV Manager, Gamma Space
    Greg Woodbury, Operations Manager, CSV
    Genne Speers, deputy director, CFMDC
    Henry Faber, president, TMAC; director, Gamma Space

Terms of Reference

    The committee is comprised of 5-12 members
    A chair should be designated at all times
    Attendance at 75% of meetings is required to retain committee membership.
    Members may be appointed to the committee by the chair or the board of directors
    All committee members should:
      Be trained in all relevant health and safety protocols, and familiar with building operations and hazards
      Have appropriate competencies, aptitude or experience in facilities management and building operations
      Demonstrate a commitment to building equity in media arts and recognize barriers to inclusion
      Be familiar with TMAC's conflict resolution procedures
      Be familiar with TMAC's artistic and charitable mandate

Chair

The chair of the committee will be the Facilities Manager, or any member appointed by the Board.
The chair is responsible for:
    Scheduling the meetings
    Setting the meeting agendas
    Leading the meetings
    Recording and posting minutes
    Following up on action items
    Bringing motions to the board for approval

Procedures

    The committee should meet at least 6 times per year, but may meet as frequently as needed.
    Three members constitutes a quorum; chair or co-chair must be in attendance.
    Minutes should be posted to the committee’s Basecamp project in a timely manner.
Major new projects should be brought to the board for approval at a meeting of the directors, or if timeliness is an issue, sooner via Basecamp.

Lines of Communication

To ensure transparency for current and future committee members, committee business must be communicated and documented (in the case of offline conversations/decisions) through a dedicated Basecamp project for the committee.
Additional Basecamp projects for committee projects (e.g., capital projects) may be created at the chair’s discretion. Non-committee members, outside coordinators, and contractors can be looped in to a subset of content.
The committee’s dedicated Slack channel should be used instead of email or Basecamp for roughing out ideas and general chatter about projects and scheduling.
Incident reports, maintenance requests should be routed through the [email protected] shared email inbox.

Responsibilities

    1.
    To manage, develop and maintain the premises and facilities known as TMAC, ensuring a high quality, safe and accessible venue for all users, including the general public.
    2.
    To implement the facilities aspects of the Operating Plan and to report progress to the Board.
    3.
    To manage a balanced facilities budget.
    4.
    To seek approval from the Finance Committee for all single item expenditure over $1,000.
    5.
    To provide clean, working facilities for all events at TMAC
    6.
    To deal promptly and effectively with all maintenance issues under TMAC's purview, and coordinate with 36 Lisgar condo maintenance staff where shared services are involved
    7.
    To ensure all safety requirements, including regular inspections and servicing, are carried out as required.
    8.
    To work with all external licensing and enforcement agencies to ensure all facilities conditions are met.
    9.
    To liaise with external contractors where necessary to ensure proper maintenance and capital development of the premises.
    10.
    To develop the skills of members in all aspects of facilities work and to encourage the involvement of new members.
Last modified 2yr ago